Nonprofit Print & Mail
Fundraising Mail That Respects Your Mission and Your Budget.
Mailstar prints and mails appeals, acknowledgments, membership renewals, and event invitations for nonprofit organizations — personalized at scale, priced to stretch every donor dollar. Rochester-rooted, serving nonprofits nationwide.
30+ Years in Print & Mail
Variable Data Personalization
Postage Cost Optimization
One-Stop Design, Print & Mail
We Get It
Small Team. Big Mission. Every Dollar Counts.
Most nonprofit staff are running development, communications, and half a dozen other jobs at once. Mail still has to go out — the annual appeal, the gala invitations, the thank-you letters — but there’s rarely time to manage three vendors to make it happen. Mailstar exists so that’s one job you can hand off completely.
Nonprofit Mail Programs
Everything Your Development Calendar Needs.
Fundraising Campaigns
- Annual appeal and year-end giving campaigns
- Donor acknowledgment and thank-you letters
- Membership renewal series by lapse date and level
- New donor acquisition mailings
- Variable-data personalization by giving history and ask amount
Event Invitations
- Gala and fundraising event invitations
- Save-the-date mailers and RSVP reply cards
- Sponsor and table-purchase outreach
- Volunteer and donor appreciation event mailings
- Post-event thank-you and photo recap mailers
Annual Reports
- Annual impact reports for donors and board members
- Quarterly or seasonal newsletters
- Program updates and outcome summaries
- Financial transparency and stewardship reporting pieces
- Grant-funder update mailings
Why Mailstar
A Partner Who Understands Development Work.
Mailstar has printed and mailed for Rochester-area nonprofits for over 30 years — annual appeals, galas, and everything in between. That experience now extends to nonprofit clients nationwide: the same design, print, and mail team, the same accountability, no matter where your donor base lives.
"As a nonprofit, we count on Mailstar for our most important fundraising campaigns. They understand our work, respect our budget, and always deliver exactly what we need."
Nonprofit Direct Mail — Frequently Asked Questions
Does Mailstar work with small nonprofits, or only large organizations?
Both. Mailstar works with organizations of every size, from a small local nonprofit mailing a few hundred appeal letters to larger organizations running multi-thousand-piece annual campaigns.
Can you personalize each appeal letter with a donor's giving history?
Yes. Variable data printing lets us personalize donor name, past giving, and suggested ask amount for every letter in a run, so lapsed donors, monthly givers, and major donors can each get a message suited to them.
How does Mailstar protect our donor data?
Donor files are transferred securely, access is limited to the team working your job, and files aren’t retained beyond what your project needs.
Does Mailstar provide documentation for board or grant reporting?
Yes. Quotes and invoices are itemized by print, personalization, and postage so development staff have clear documentation for board reports and grant compliance.
Does Mailstar work with nonprofits outside New York?
Yes. Mailstar is based in Rochester, New York, and serves nonprofit clients nationwide — donor files transfer digitally and mail enters the same USPS network regardless of where your organization or donors are located.
Let's Plan Your Next Appeal.
Tell us about your campaign and timeline — we'll help you get more of every donor dollar into the mission, not vendor overhead.
585.254.6220 · Monday–Friday, 8am–4:30pm
600 Mile Crossing Blvd, Suite 4, Rochester, NY 14624 · Serving nonprofits nationwide