Education Print & Mail

Mail That Moves Students Through Every Stage.

Mailstar prints and mails admissions packets, enrollment notices, student billing, and alumni communications for schools, colleges, and educational programs — personalized and on schedule with the academic calendar. Rochester-based, serving institutions nationwide.

30+ Years in Print & Mail

Variable Data Personalization

G7 Certified Color Accuracy

One Team, Every Mailing

We Get It

Every Audience Needs a Different Message, on a Fixed Calendar.

Schools and colleges are talking to prospective students, enrolled students, parents, alumni, and donors — often all in the same month, each with a different message and a hard deadline. Admissions season doesn’t move. Tuition billing dates don’t move. Mailstar builds production schedules around your academic calendar, not the other way around.

Deadlines Are Fixed

Application deadlines, enrollment confirmations, and tuition due dates don't flex. We plan mail production to hit those dates reliably, every cycle.

Multiple Audiences, One Office

Admissions, alumni relations, and student accounts often share the same small communications team. One mail partner for all of it reduces the coordination load.

Personalization Drives Enrollment

A generic admissions letter underperforms a piece that speaks to a specific program, scholarship, or campus visit. Variable data makes personalization at scale realistic.

Student & Family Data Matters

Billing notices and enrollment records involve sensitive family financial information. We handle every list with limited access and secure transfer.

Education Mail Programs

From the First Prospect Mailing to the Alumni Gala Invite.

Admissions & Enrollment

Mail and print that builds visibility for open houses, admissions events, and campus programs — the pieces that get a prospective student or family to take the next step.

Open house and campus visit day promotion mailers
Admissions event and info session invitations
Program and department launch announcements
Seasonal enrollment pushes for fall, spring, and summer terms
Prospect outreach personalized by program interest or region

Student Communications

Financial aid, scholarship, and incentive offers that move a prospective family from interested to enrolled — the closest thing education has to a retail “offer.”

Scholarship and financial aid offer letters
Application fee waiver and early-decision incentive mailers
Travel-incentive offers for out-of-area campus visits
Continuing education and certificate program promotional offers
Alumni and community program registration discounts

Alumni & Advancement

The printed materials that represent your institution in a prospective family’s hands, built to the same quality standard as any admissions letter.

Viewbooks and admissions brochures
Campus maps and orientation packets
Program-specific fact sheets and department brochures
Alumni magazines and newsletters
Event programs, banners, and signage for open houses and commencement

Why Mailstar

One Team for Admissions, Billing, and Alumni Mail.

Mailstar has run academic-calendar mail for over 30 years — cycles that repeat every semester and can’t slip. That same discipline now supports institutions nationwide: one design, print, and mail team handling every audience segment, whether your students and alumni are in Rochester or spread across the country.

G7 Master Certified Color

Viewbooks and admissions pieces represent your brand to a prospective student's whole family — consistent, accurate color on every print run.

USPS Seamless Acceptance

First mail house in Upstate New York to qualify — mail moves into the postal stream faster, which matters when acceptance letters and billing notices are date-sensitive.

Variable Data, At Scale

Personalize thousands of admissions or alumni letters in a single run — by program, region, class year, or giving history.

Nationwide Reach

A prospective student list or alumni base rarely stays local. Files transfer digitally and mail moves through the same USPS network no matter where recipients live

Education Direct Mail — Frequently Asked Questions

Can Mailstar personalize admissions letters by program or scholarship offer?

Yes. Variable data printing lets us personalize program name, scholarship or aid amount, and next-step instructions for each applicant in a single print run.

Can you handle student billing and tuition statements?

Yes. We print and mail tuition statements and account notices with accurate per-student data, handled with the same data care used for any sensitive-record mailing.

Do you work with alumni relations and advancement offices?

Yes. Annual fund appeals, reunion invitations, and alumni newsletters can be personalized by class year and giving history and mailed on your fiscal-year fundraising calendar.

Does Mailstar work with schools and colleges outside New York?

Yes. Mailstar is based in Rochester, New York, and serves educational institutions nationwide — prospective student and alumni files transfer digitally, and mail enters the same USPS network regardless of location.

Let's Plan Your Next Admissions or Alumni Cycle.

Tell us your calendar and audience — we'll build a production schedule that hits every deadline, from application season to reunion weekend.

585.254.6220 · Monday–Friday, 8am–4:30pm
600 Mile Crossing Blvd, Suite 4, Rochester, NY 14624 · Serving educational institutions nationwide