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Mailstar

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Mailing Services · Nationwide

From Our Press to Every Mailbox. Seamlessly.

USPS expertise that moves your mail faster — addressing, presorting, NCOA processing, and direct drop-off into the mail stream. The first Seamless Acceptance-qualified mail house in Upstate New York.

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Call (585) 254-6220

Mailing is More Than Dropping it at the Post Office.

The difference between a mailing that arrives on time and one that sits on a dock for three days often comes down to what happens behind the scenes. Mailstar’s mailing team handles every technical step between “printed” and “delivered”—and we do it with the kind of USPS expertise that comes from 35+ years in the business. Whether you’ve printed with us or bring us print-ready materials from another source, we can handle the full mailing process on your behalf.
Mailstar is

What Is USPS Seamless Acceptance — And Why It Matters to You

USPS Seamless Acceptance is a qualification program for mail service providers that streamlines how mail jobs are processed and accepted. Qualified mail houses like Mailstar can bypass standard USPS dock staging, which means your job goes directly into the mail stream — skipping delays that non-qualified facilities can’t avoid.

For you, that translates to: 

  • Faster in-home dates
  • More predictable delivery windows
  • Fewer surprises around campaign timing
USPS Seamless Acceptance is not just a credential—it’s a real-world advantage on your timeline.
Mailstar is the first mail house in Upstate New York qualified for USPS Seamless Acceptance.
We take care of it all

Everything Between Print and Delivery.

Envelope with a personalized "Dear Abby" letter

Addressing & Personalization

  • Inkjet addressing (black and color)
  • Variable data addressing
  • Barcode and IMb printing
  • Address block setup and proofing
Checklist with a magnifying glass and gear

List Hygiene

  • NCOA — National Change of Address processing
  • CASS address certification
  • Duplicate suppression
  • Deliverability verification

Assembly & Finishing

  • Machine inserting
  • Hand inserting (for complex kits)
  • Tabbing and wafer sealing
  • Folding and perforating

Postal Processing & Drop

  • Postal presort for maximum savings
  • First Class, Standard, and Nonprofit mail
  • Seamless Acceptance drop-off
Standards matter

Bad Addresses are Money Down the Drain.

Every undeliverable piece in a mailing is a direct financial loss — you paid to print it, paid to address it, and paid postage on it. NCOA and CASS processing, which we run on every mailing list, removes stale addresses and flags problems before they become waste.

NCOA (National Change of Address) cross-references your list against USPS move data so mail follows your recipients when they move. CASS certification validates that every address meets USPS delivery standards. 

Together, these steps keep your list compliant with the USPS Move Update standard, which requires your mailing list to be checked against current change-of-address data within 95 days of your mailing date — and protect your postage spend by avoiding surcharges and lost discounts.

Source: USPS Quick Service Guide 602a

Let's Talk

Let's Get Your Mail Moving.

Whether you need a full-service mailing partner or just help with the one stage of a project you’re already running, we’re ready to talk through your options. Bring your print files, your list, or just your questions — we’ll figure out the rest.

Tell Us About Your Project
Call (585) 254-6220